Library Policies & Guidelines 

Coastline Library Card Application  

Currently enrolled students, current faculty, and staff of the Southwestern college community in Coos and Curry counties, and any resident of the college district may check out materials from the Southwestern library provided they have a current COASTLINE patron card.

To apply for a COASTLINE patron card:

  • Complete application. Application forms may be obtained from any COASTLINE library.
  • Take the completed application to any COASTLINE library along with proof of identity such as student ID, valid driver license, utility bill, printed check, or military ID.

Lost Cards

  • The card holder is responsible for all materials checked out on their patron library card up to the time it is reported lost or stolen.
  • Barcodes will be deactivated when the card is reported lost or stolen.
  • There is a $1 fee for replacement of the lost card.
  • Only one active card at a time per patron is permitted.
  • Library cards can be replaced at any COASTLINE library.

Faculty, staff and retirees of the Southwestern college community in Coos and Curry counties

Faculty and staff may check items out of the Southwestern library for one quarter.

Items must be physically returned to the library before they can be renewed.

Many Southwestern library materials may be renewed twice, unless another patron has placed a Hold Request on the item.

New books and DVDs can only be renewed one time.

Overdue materials:

  • Southwestern Library items: No fines will be charged but replacement costs of unreturned items will be billed.
  • Items from other COASTLINE libraries: Fines will be charged. Billing and replacement charges may vary.
  • Interlibrary loans: Fines of $.50/day will be charged. If not returned by the third day after the due date, patron will be billed for replacement costs. Replacement charge = $65 Non-refundable billing fee = $5

Restrictions to borrowing

When fines/charges owed to COASTLINE libraries total more than $5, borrowing privileges are restricted to Southwestern library owned materials.

Southwestern Library public access computers are available to students, staff, faculty, and the general public. They provide access to various library-related databases, the library's catalog, and to the Internet.

  • For purposes other than academic research, students must use the computers in the Instructional Computer Lab on the 4th floor of the Tioga building.
  • Library computers are made available for use on the assumption that the user agrees to abide by the library's acceptable use guidelines outlined below.
  • The library does not charge for use of its public access computers.
  • Printing is available at 10 cents per side. Color pictures are 25 cents per page.
  • The library has no control over information received through the Internet and, therefore, cannot be held responsible for content or quality of the information retrieved.
  • Please refer to the American Library Association Bill of Rights for the library's position on issues of freedom of access to information.

Computer Workstations Acceptable Use Guidelines

  1. Course related research takes precedence over personal use of computers.
  2. Users are to maintain professional and courteous communication. Disruptive, belligerent, or obnoxious behavior will not be tolerated.
  3. Library staff can only provide limited assistance with computer programs.
  4. College policy requires compliance with all U.S. copyright laws. Copying software without appropriate authorization violates these laws.
  5. No computer will be used in violation of federal or state laws governing the viewing or sending of materials.
  6. Do not turn off or restart computers. If there is a problem with the computers, alert library staff.
  7. Do not download files or programs to the hard drive.
  8. Do not install software on the computers.
  9. Do not add, delete or modify files, data or settings existing on the computers.
  10. No chat programs are permitted.

Willfully violating these rules may result in the loss of computer use privileges and disciplinary action.

The above rules are not meant to be complete and exhaustive.

Renewals:

Circulating materials may be renewed twice in person, online or by phone provided a Hold Request has not been placed on the item. Books and  and DVDs cataloged as New may only be renewed one time.

Renewals for faculty and staff:

Faculty and staff enjoy an extended checkout time. For this reason, they must physically bring items into the library before they can be renewed. This allows the library staff to regularly review the timeliness and condition of the items.

Return of Materials:  

General circulation materials may be returned to any COASTLINE library. Course Reserve materials, newspapers, magazines, and interlibrary loans must be returned to the Southwestern library.

STUDENTS

Textbooks for your classes may be in the library if your instructors requested copies be held for checkout.

Students must have a Coastline library card to checkout course reserve items.

  • Copying of material on Course Reserve is subject to the library's copyright policy
  • Holds may not be placed on Course Reserve materials.
Loan periods and circulation times are as follows:
Type of Loan When Due
2 hour loan Due in 2 hours
1 day loan Due closing time the following day
3 day loan Due closing time on the 4th day
1 week loan Due closing time on the 8th day
2 week loan

Due closing time on the 15th day

Full term loan Due closing time, last day of term

Fines & Charges:

  • Fines on overdue Course Reserve materials are automatic and accrue quickly.
  • Fines, billing and replacement costs vary depending on item and check out period.

Renewals/Extending established loan periods:

  • Renewal of Course Reserve materials is at the discretion of the individual instructor.
  • Students may request a longer loan period for special circumstances.

Return of materials:

  • Course Reserve materials must be returned to the Southwestern Library

Questions? Please contact the Course Reserve Coordinator, Dawn Jones, at djones@socc.edu or call extension 7262.

FACULTY

Help your students access class textbooks and audiovisual resources. The Southwestern Library will hold copies of class-related items on Course Reserve. Teachers specify how long materials circulate and whether or not items may be checked out of the library. Students will need a Coastline library card, even for in-library use of the materials.

•All materials placed on Course Reserve must comply with the library's copyright policy. Please refer to this policy before placing copyrighted materials on Course Reserve. Click here and scroll down to copyright policy.

Process for placing materials on Course Reserve:

A Coastline library card is required in order to place items on Course Reserve. If you are a faculty member who lives out of county, please contact Course Reserve Coordinator Dawn Jones: djones@socc.edu or call extension 7262.

For Southwestern library materials:

  • Complete online Course Reserve form for each item. Forms are available in the library.
  • Submit form(s) to Course Reserve Coordinator
  • Items will be pulled from shelf, processed, and placed on Course Reserve.

For non-Southwestern library materials:

  • Complete online Course Reserve Form for each item. Forms are available in the library.
  • Take form(s) and item(s) to the library.

Please allow a minimum of one working day to process these items. Additional time may be needed at the beginning of each term.

Materials will be removed at the end of the requested term unless the Course Reserve Coordinator is notified. A list of those materials will be sent to instructors before they are removed.

Renewals/Extending established loan periods:

  • Renewal of Course Reserve materials is at the discretion of the individual instructor.
  • Students may request a longer loan period for special circumstances. 

Questions? Please contact the Course Reserve Coordinator, Dawn Jones, at djones@socc.edu or call extension 7262.

When materials are overdue, borrowers will be sent only one notice requesting their return. If the materials are not returned or renewed, a bill will be issued for the replacement cost of the items, processing charges, and billing fee.

The card holder is responsible for all materials checked out on their patron library card. Report lost or stolen cards to your library immediately, so a block can be placed on your account.

Books/Media:

  • Overdue charge = $0.15/day
    • The overdue item will continue to accrue charges to a maximum of $5, at which point the item is billed
    • Replacement charge = $25 (default)
    • Non-refundable billing fee = $4
    • Non-refundable processing fee = $5

Course Reserve Materials (including headphones, audiocassette players):

  • Fines, billing and replacement costs vary depending on item and check out period.
    • See Course Reserve slip attached to the individual Reserve item.

Interlibrary Loan Materials:

  • Overdue charge = $.50/day
    • If not returned by the 3rd day after the due date, patron will be billed for replacement costs.
    • Replacement charge = $65
    • Non-refundable billing fee = $5

Periodicals:

  • Overdue charge = $0.15/day
    • The overdue item will continue to accrue charges to a maximum of $5, at which point the item is billed
    • Replacement charge = $25 (default)
    • Non-refundable billing fee = $4
    • Non-refundable processing fee = $5

Videocassettes/DVDs:

  • Overdue charge = $1.00/day
    • If not returned by the 7th day after the due date, patron will be billed for replacement costs.
    • Replacement charge = $30 (default)
    • Non-refundable billing fee = $7
    • Non-refundable processing fee = $5

NOTE: Charges shown above are default item charges. Actual charges may be more or less depending on current replacement costs determined by checking library sources.

When an item is not immediately available because it is already checked out, or held by another COASTLINE library, a patron may reserve the item by placing a hold request. Holds are requested via the Coastline website using your library card number. 

  • Materials from other COASTLINE libraries are delivered to the Southwestern library via van service. Arrival time varies from 1 to 7 days depending on location of the lending library.
  • Borrowers are notified either by phone or email  when material(s) are ready for pickup. Items may be picked up at the Circulation desk located on the main floor of the library.
  • Materials are kept on the hold shelf for 9 days from date of notice. After that time, unclaimed materials are reshelved, returned to the lending library, or put on the hold shelf for the next person who requests the item.

Exceptions:

  • A hold request may not be placed on Southwestern course reserve materials.
  • A hold request may not be placed on "Reference" materials.
  • A hold request may not be placed on items that have a status of "on order" or "in processing".

The library staff is committed to helping users gain knowledge about library services and library research systems while developing information literacy and critical thinking skills. We accomplish this by providing individual assistance, group orientations, and a self-paced course, LIB127 The 24/7 Library.

  • Group orientations are conducted each term at the request of individual faculty and may be customized to emphasize library resources for a specific subject area. Please schedule orientations at least one week in advance by contacting a librarian.
  • LIB 127 Introduction to the Library is a 1 credit course. This class, beneficial for academic research and personal enrichment, covers a wide range of library resources including its catalogs, periodical indexes, and electronic resources. There are no prerequisites. For more information about the course, see LIB127 The 24/7 Library or call 541.888.7431.

  • Library assignments are created by faculty to develop the ability of students to use information resources and technologies independently and effectively. Faculty is encouraged to collaborate with a librarian to modify, update, or design library assignments to insure an effective learning experience. 

The card holder is responsible for all materials checked out on their patron library card. Report lost or stolen cards to your library immediately, so a block can be placed on your account.

Lost Materials:

  • Default charges for items are automatically calculated by the library system and placed in the patron record (This does not include billing fees):
    • Book/Media = $30
    • Periodical = $30
    • DVDs/Videocassette = $35
  • Interlibrary loan material: Replacement charge is determined by the lending library.
  • Actual charge for lost material may be more or less, depending on current replacement cost determined by checking standard library sources.

Damaged materials:

The Library Director determines whether an item has been damaged beyond repair. In such cases, the borrower will be charged the replacement cost and processing fee.

 

TOP